Church Software Features and Screen Shots
Our customers say they are looking for easy-to-use church software that doesn't break the bank. Take a look at ChurchTrac! Below you'll find just a sample of the incredible features in ChurchTrac--you can discover much more by downloading your free copy! (Enter up to 100 names and there's no charge!) Click on the images below to zoom. Note: This page contains several images and may take a few moments to load...
Stay Organized
ChurchTrac is intuitively organized so you can find, edit, and enter information quickly. ChurchTrac's toolbar gives you quick access to all the main features: People, Groups, Attendance, Calendar, Contributions/Pledges, Budgets, and Accounting.
People Screen Tabs
The tabs on the right side of the People Screen give you access to various categories of information. There's a tab for Basic individual and family information, a tab for Pictures, Notes, Ministry Profiles--even a tab for User-Defined fields that you can rename and completely customize. The General Information tab is where basic contact, family, and membership information is stored.
Find Names Quickly
You can quickly search the list of names on the People Screen to show only the name or names you want to see. Use the search boxes to find a specific individual or family, or select one of the Smart Lists to show a list of names that is automatically updated to meet the criteria you have entered. You can create new Smart Lists to find people based on just about any criteria imaginable-- like everyone who has the spiritual gift of teaching or anyone who enjoys painting.
Notes Tab
The Notes tab is a good place to store quick notes or information about an individual or family. You can customize the note categories, and print reports based on your entries.
Ministry Profile Tab
The SHAPE Ministry Profile tab gives you a place to enter Spiritual gifts, Heart for ministry, Abilities, Personality traits, and Experiences for each person in your congregation. You can customize each section to match the ministries and needs of your church.
The Groups Screen
The Groups Screen gives you access to all of the groups in your church: Sunday school classes, committees, teams, small groups, and ministries.
You can assign people to multiple groups, track group expenses, automatically promote members to a new group when they reach a certain age, and more!
The Groups Screen also lets you quickly print a listing of each group member, or mailing labels for everyone in a group or class.
Once your groups, classes and people have been set up on the Groups Screen, you can easily create and manage attendance records for those groups using the Attendance Screen.
Record Keeping
You can use both the Notes tab and User-Defined tab on the People Screen to keep up with just about every detail or date imaginable:
- Keep track of when guests attend
- Keep track of outreach attempts and results
- Maintain records on every new member and baptism
- Record when membership classes were completed
- Keep track of background checks on children's volunteers
- Print reports showing important dates
Stay in Touch
ChurchTrac makes it easy to stay in contact with your congregation. ChurchTrac's messaging feature enables you to email or send a voice message to any group or your entire congregation.
Accounting and Budgeting
ChurchTrac includes basic accounting and budgeting features to assist churches in managing their finances. You can create accounts, transfer funds between accounts, write and print checks, assign transactions to categories, and reconcile accounts.
The Accounting screen also has a memorized payee feature for quick, recurring transaction entry. ChurchTrac can handle transactions that contain multiple categories, and you can easily edit and customize the list of categories to match the needs of your church. A wide array of accounting and budgeting reports are available to help keep track of finances. You can even import QFX or OFX files that you download from your bank's website, making Accounting screen entry fast and easy.
The People Screen
The People Screen allows you to keep track of everyone associated with your church. The People Screen (like most screens in ChurchTrac) is organized so that there is a list of information on the left side of the screen, with details about the selected name on the right.
Print Reports and Labels
The Reports and Labels button gives you quick access to reports, labels, letters, and more.
The Pictures Tab
The Pictures tab lets you assign pictures to both individuals and families. You also have the ability to create and print several different styles of picture directories.
User-Defined Tab
The User-Defined tab lets you create your own fields--10 for individuals and 6 for families--that you can rename and customize to your specifications. You can also print detailed reports based on the information in each user-defined field.
Other People Screen Tabs
The Group Involvement tab shows every group that an individual is assigned to, including a quick snapshot of the individual's attendance in those groups.
The Contributions tab gives a quick look at an individual's giving. You can restrict access to this information so that only the people who know the Contribution password can access this tab.
The Family Details tab will display all the individuals who are in the same family as the selected individual. It even allows you to enter secondary contact information, which is useful for keeping up with seasonal residents.
The Attendance Screen
The Attendance Screen allows you to quickly and easily track attendance for any group, class, or worship service. ChurchTrac provides two methods for tracking attendance: Detailed, where you keep track of who was present and who was absent, and the Count method, where you enter the total number of people present in each group or class.
You can also:
- create and print detailed attendance reports
- print roll sheets for your groups or classes
- easily add new class members or guests
We've also added a new barcode check-in and nursery
security module that works with the attendance screen. You can
quickly check people in as they arrive, plus provide security,
allergy and other information for children who are entrusted to your
care.
Absentee Follow-up
ChurchTrac makes it easy to follow-up on absentees. You can quickly create absentee reports and mailing labels. You can also filter absentee names on the People Screen, where you can quickly send every absentee a letter, email, or generate your own customized report.
Giving
The Contributions Screen allows you to enter giving records and track your church's giving trends. By default, the Contributions Screen is password protected to prevent unauthorized access to giving records. You can use the Pledges Screen (not shown) to enter and record pledge giving and keep up with pledge campaigns.
You can also:
- keep track of who has paid for books, camp, or other expenses
- print tax statements for your contributors
- evaluate your budget and giving trends
- print detailed contribution reports
Calendar and Scheduling
The calendar screen gives you access to a month-by-month view of upcoming church events. With this screen it is easy to keep track of calendar events and facility scheduling.
Other ChurchTrac Features:
- ChurchTrac is easy to use, and entering data is uncomplicated and simple
- Many fields in ChurchTrac can be customized to meet the needs of your church or ministries (double-click on any blue text in ChurchTrac to customize)
- Access virtually any information or report with just a few mouse clicks
- Use ChurchTrac's advanced data sharing technology to easily share your data between all your computers, including church computers, home computers, and laptops.
- Prevent unauthorized access to your database with optional log-in security. You can set up users with passwords and control who has access to which areas of the program, and who can make changes to your data.
- Easily import names and family data from Excel