How do I enter family information for a family with both a summer and winter address?

Many churches have summer or winter members who leave town for several months each year. You can enter multiple sets of family information for the same family, and quickly switch back and forth between two. There are two methods for accomplishing this, depended on what version of ChurchTrac you have.

ChurchTrac 2009
ChurchTrac 2009 has the ability to include both primary and secondary contact information for each family. To enter or edit secondary address information, or to switch between primary and secondary, open the people screen and click on the Family Information tab. This feature is only available in ChurchTrac 2009.

ChurchTrac 2008 and earlier
From the people screen, double-click on the "Assigned to family" text box to open the families screen. The families screen lists all the family names in the database. If the Smith family, for example, is the family with two addresses, the family name will appear some like this: SMITH, Adam and Beth. First, rename this family name to something like this: "SMITH, Adam and Beth (Summer)" (without the quotes).

Next, (on the same families screen), scroll down to the bottom of the list and create a new family and name it "SMITH, Adam and Beth (Winter)" and enter the "winter" address and phone number. Now this one family will actually have two sets of contact/family information in ChurchTrac.

When the family goes north for the summer or south for the winter, simply open the people screen change the "Assigned to Family" textbox to either the summer or winter address information for that family. Since the family names appear in alphabetical order in the list, you won't have to hunt to find the right one to switch to.