The Layout and Organization of the Attendance ScreenNote: Some new
users make the mistake of trying to use attendance features of ChurchTrac before
setting up the nuts and bolts that ensure the attendance features will work
properly. For instance, you should not attempt to enter or add attendance
records until you have entered all your names into the database (people screen),
and properly set up your groups and classes (groups screen). Be sure to read and
follow the setup instructions in the Groups Screen section of this user’s guide
before proceeding with setting up attendance.
The Attendance Screen allows
you to track attendance for groups and classes. There are two methods of
attendance tracking: Detailed (who was present for each group,) and Count (the
total number present for each group). The attendance tracking method is set for
each group category using the groups screen (see the previous section of this
guide for information on configuring groups and attendance tracking methods).
Once you set a method for tracking the attendance (detailed or count) for a
certain group category, it is not recommended that you change it, so choose
wisely!
To view or edit existing attendance records, first select a group category
from the group category list, then select an attendance event date. Records for
that date are displayed on the right. If the group category you’ve selected uses
the detailed attendance tracking method, you’ll be able to display the
attendance records for each individual of a group by clicking on one of the
group names, as displayed below:
