How to share a Volunteer Signup Form
Creating a volunteer signup form is one thing... but what's the best way to actually get people to fill it out? We'll show you all the ways you can share your digital signup sheet so that you can have the volunteers you need to do ministry!
Start with a Target Audience
Every good volunteer signup starts with a specific target audience. Is this volunteer signup for a specific event or a specific ministry? Start with getting the word out to the people who are most likely to fill out your form.
For example, if you're needing more Children's Ministry volunteers, you could start by reaching out to those at your church who have previously served in the children's ministry. Likewise, if you're needing additional volunteers for an upcoming women's event, reach out to all the women in your church. Tags are a really great way to segment your audience...
In some cases, your target audience may simply be just anyone who goes to a church. In that case, you would be sharing with everyone that you can.
Ways to share your volunteer form
Church Leadership Meeting
The best place to share your volunteer signup first is within your leadership. By having everyone on your leadership in the loop, they are then able to share with others and know how to direct them to the signup.
You can send a mass email with the link to your volunteer signup to people on a smart list, individuals with a specific tag, or names that you've checked off on the People Screen.
Pro Tip: Every form card has a unique URL. Sharing this URL brings applicants directly to the form in one click.
Text Messaging
Send a mass text message to your people who accept text messages. This is one of the best ways to reach your people, as most text messages are read within 10 minutes of being received.
Social Media
Include the link to your form on all forms of your social media. This includes places like Facebook, Instagram, Twitter, and other places that your people live digitally. If your church is utilizing some sort of group texting app, make sure you post it there as well to get the most traction.
Talk about it
Mention your volunteer signup form during the sermon, on a bumper video, in small groups, and everywhere else you can think of.
Share on multiple mediums
When sharing your volunteer signup form, sharing in multiple ways will maximize the visibility of the form. Don't just assume everyone knows about it because you sent out an email. After all, how many times have you seen an email about something you cared about but still ignored it or deleted it like this...
Start with an email, but then send out a text a few days later. The next week you can follow-up on social media while also making mention of the volunteer signup in the worship service.
Have you ever heard about "the rule of 7"? It basically means that on average, a person must hear about something 7 times before they remember it. If you've been in ministry for any length of time, then you know there is some truth to this. Telling our people in many ways about one specific thing is how we make things stick!
Takeaway
Volunteer signup forms are the best way to get our people signed up and ready to volunteer in church. When we take the time to segment and share them on multiple mediums, we can maximize our volunteers in church.
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