Before you can begin entering transactions into ChurchTrac, you'll need to create one or more bank accounts. Usually, a bank account will be a checking, savings, money market account, a credit card account, loan account, or something similar. For most accounts, you will receive a monthly statement from your bank or credit card company.
Click "Add a New Bank Account" to set up a new checking, savings, credit or other account. The following window will be displayed:
Create a unique name for the account like "Credit Union Checking." Then designate the type of account. Choose "Asset" if this is a bank account, property or something else that you own. Choose "Liability" if it is a loan, mortgage, credit card or other type of account showing money you owe. Accounts will be grouped by Asset or Liability on your Balance Sheets, Income Statements, and other reports. Next enter the beginning balance and beginning date, matching your bank statement.
Select the category (i.e. General Offering) and the fund (i.e. General Fund) to which you want your beginning balance applied. If you need to split your opening balance between two or more categories or funds, you'll need to edit the Beginning Balance transaction AFTER you create this account.
Once you've entered your new account's basic information, according to the instructions above, click the "Create Account" button. Your new account will be displayed in the list of accounts. When you create a new account, the beginning balance transaction will be created automatically on the account register screen. An "R" will appear next to your Beginning balance transaction showing that it has been reconciled. A "c" will appear next to transactions that have been marked as cleared but not reconciled.
There are occasions where you may need to edit the name or the status of an account. To do this, go to the Accounts Screen and select the pencil icon to the right of the account name.
Occasionally, you may need to delete an account. To do this, go to the Accounts Screen and select the pencil icon to the right of the account name. Under the options you have a red button stating "Delete This Account".
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