You can use a "Smart List" to quickly see a list of names that meet a set of criteria. For example, you might create a Smart List that will show you everyone who is an active member of your church. As new names are added to your database that meets the Smart List's criteria, those names will automatically appear when viewing the Smart List.
Setting up Smart Lists are easy. To do this, you will follow these steps:
Open the People Screen and navigate to the "Smart Lists" tab.
Click on the add a "New Smart List" button and type in a name for your new list in the "Smart List Name" field.
Next, click the "Add Criteria" button to begin adding the criteria for your list. You'll find there are dozens of criteria and options that you can choose from when creating your Smart List...even the User-Defined fields that you have created become criteria options for your Smart Lists.
In this example, a Smart List was created to include all active members. This list can be used to contact these people to invite them to the next big ministry event.
As you can see below, you can also create a Smart List containing one or more other Smart Lists.
For example, you may need to send an email to the people who participate in the High School and Middle School. To do this select each of these independent Smart List names as criteria, and ChurchTrac will create a list of all the names in both lists without duplication.
When you view a Smart List, ChurchTrac will display all the names that currently meet the criteria you have specified for that list. Smart Lists can be displayed on the People Screen, as well as be used for reports, labels, and messaging.
Each user can specify the default Smart List that will be displayed each time the People Screen is opened. This would allow the Youth Minister, for example, to view the Smart List containing only the youth names each time the People Screen is opened. This is accomplished by:Settings People Screen Preferences Default People Screen Smart List
The other lists, such as "Everyone" can still be accessed by selecting it from the Smart List selection box above the people list. But when you click away from the People Screen and later come back to it, the default Smart List will again be displayed.