Most churches today collect donations online, but not all church giving tools are created equal.
Unlike tools like Paypal or Venmo, church donor management software is specifically designed to handle the unique needs of churches.
In this post, we’ll break down what donor management software is, what features to look for, and how to choose the right one for your church.
TL;DR: Church donation software exists to make giving easier for your members and your team. It’s built specifically for church needs like tithes, recurring giving, and tax statements. The best platforms increase giving, reduce admin time, and build trust.
Church donation software helps churches receive, track, and organize donations efficiently. It simplifies giving for members, automates donor records, and provides easy access to reports and tax statements—so church leaders can focus more on ministry and less on spreadsheets.
But it’s not just about collecting money. It’s about managing generosity well. It helps your people give with confidence and your staff stay focused on ministry.
The best church giving platforms don’t just look good—they solve real problems. They make it easy for people to give, simplify donation tracking for your team, and help your church steward generosity with transparency and efficiency. Here are the key features to look for in a church donation platform:
Life gets busy. Recurring giving keeps generosity consistent, even when people forget. It helps your church plan ahead and gives your givers peace of mind.
Your givers want options. Let them give to specific missions, building funds, or fundraising opportunities that matter to them.
When someone feels moved to give, don’t make them search for a button. Give them an immediate and user-friendly way to respond.
You need to see who gave, when, and where it went, without hunting through spreadsheets. The right software keeps everything in one place, makes recording donor data simple, and allows you to make data-driven decisions.
No more scrambling in January. Let the new system handle statements and compliance for you.
Your church handles real money from real people. Make sure the platform follows PCI-DSS security standards. Anything less is a risk you don’t want to take. No shortcuts here.
Giving tools shouldn’t create extra work. You should not have to manually enter giving data in multiple places. Find a tool that syncs with your ChMS or accounting system.
Some platforms hide fees in the fine print. No one likes hidden costs. The best platforms are upfront about fees and give you options to control costs without surprising your donors.
Donation software doesn’t just save time. It increases generosity.
The biggest mistake churches make is choosing based on what looks impressive, not what actually works for their team and their members. The right software is designed to help, not just wow you in a demo, but actually solve real problems and support your ministry every day.
Start by asking the right questions:
The right software fits your people, your processes, and your mission. If it doesn’t meet all three, it’s the wrong choice.
Explore ChurchTrac’s giving and management tools and see what’s possible when software fits your mission.
You’ve got options, but some of them come with headaches you won’t see until it’s too late (especially for small and mid-sized churches with limited time and resources).
Here’s what to watch out for:
Test before you commit. Ask real questions. And never assume it will “just work” because it looks good on a demo.
I had a conversation with a church leader at a conference last month. Their church was paying over $3,000 a year in online giving fees on top of their giving platform subscription.
When they switched to ChurchTrac, they were not only able to remove their costly monthly subscription, but they were able to leverage ACH Giving to save their church over $80 in fees per donor, per year!
Church donation software is no longer optional. It’s a core part of running a church that is financially healthy, trustworthy, and ready to grow.
The right tool helps you raise more, track better, connect with donors more personally, and serve your givers with excellence.
Take time to evaluate your current system. What’s working? What’s costing you time or clarity? What needs to change? Selecting the best platform means finding one that meets your church’s unique needs, not just today, but as you grow.
Here are the top frequently asked questions concering church donation software:
Yes. Look for platforms that follow PCI-DSS security standards and use data encryption. Security should be the default, not the upgrade.
Yes, especially when the tools are simple. Options like text giving or scheduled bank transfers are widely adopted across age groups.
Most modern donation platforms do this for you. It saves your team time and ensures donors have what they need.
No. ChurchTrac does not add extra percentage fees to giving. You only pay the base rate from the payment processor.
That depends on your size and your staff’s workload. All-in-one platforms help smaller churches stay organized and save money. Larger teams may want something more customizable.
Absolutely. While ChurchTrac is built with churches in mind, many of the giving tools, like recurring donations, donor management, and automated receipts, can benefit any nonprofits looking to build stronger donor relationships and maximize their fundraising efforts.
Explore ChurchTrac’s giving tools and see what’s possible when software fits your mission.