Help Topics/Giving & Online Giving/Recording In-Kind Donations

Recording In-Kind Donations

Goods and services donated to a church are known as "In-Kind" donations. Below are the steps to record in-kind donations in ChurchTrac:

Step 1: In-Kind Donation Category

Before recording these donations, you'll need to create a tax-deductible category called "In-Kind Donation" (or a similar name of your preference).

Giving in Kind

For instructions on how to create giving categories, read the Creating Giving Categories article.

Step 2: Enter the Contribution

On the Contributions tab of the Giving screen, enter the contribution as an amount of $0.00 assigned to the In-Kind Donations category.

Use the Memo field to write a description of what the item is for both your records and to display on the giving statement.

Giving in Kind 2

If the gift is significant (like a new church piano or van), a donor may request a separate letter acknowledging the gift. This would be a separate document from a church-giving statement.

Step 3: Check the Donor's Contribution Statement

Go to the donor's profile in the People screen, then select the "Giving" tab above their profile. Then select the "Family Statement" button in the top-right corner of the screen.

The resulting Contribution Statement will reflect a line item of $0.00 for the donated item, along with a description in the memo line referencing the item.

Giving in Kind 3

In-kind donations should always be $0.00. If a purchase receipt is submitted by the giver with a dollar amount, return that receipt to the donor so they can use it when filing their taxes. You must put $0.00 as the value of the contribution.
What Is An In Kind Donation?
Click the link below to read our COMPLETE guide for in-kind donations.
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