Creating and Editing Groups

There is no "one-size-fits-all approach" to using Groups in ChurchTrac. ChurchTrac includes sample Groups to help you get started. You can edit or delete these Groups and create your own.

Creating new Groups
Using Subgroups
Church Attendance Tracking
Church Volunteer Scheduling
Church Connect Cards

Creating New Groups

To create and manage groups, navigate to the Groups page found on the People screen under the Setup tab.

Create New Group in ChurchTrac Church Software

From the Actions menu, select "Add a New Group."

Using Subgroups

Sometimes you have a collection of related Groups. You can do this by assigning a Group as a "subgroup" of a parent group. For example, let's say your church has several discipleship groups that meet during the week. Your main (or parent) Group would be "Discipleship Groups" and each small group would be a subgroup of that parent group.

To assign a group as a subgroup under another group, follow these steps:

Select the group you want to designate as a subgroup.
Locate the list labeled "This group is a subgroup of."
From this list, select the parent group.

Church Attendance Tracking

Groups can be configured to be used for attendance tracking and Check-In. To enable, mark Yes for Attendance Tracking and Check-In under the Group Details. Learn more about Using Groups for Attendance Tracking ›

Only parent groups can have attendance tracking enabled or disabled. However, any subgroups under the parent group will automatically inherit the attendance tracking setting of the parent group.

Track Attendance in the App

Let your leaders report attendance for their groups or classes in your church app.

Learn More about Using Church Connect for Attendance Tracking ›

Church Volunteer Scheduling

Groups can be configured to be used for Volunteer Scheduling in the Worship & Scheduling Screen. Simply enable the option for Teams, Scheduling and Event Roles. Learn more about Scheduling Volunteers ›

Church Connect Cards

Groups can also be used to control which Cards are visible to people in your Church Connect site or app. This makes it easy to show certain Cards only to specific ministries such as volunteer teams, small groups, parents, or staff.

When creating or editing a Card in Church Connect, enable "Show only when a member is logged in." An additional option labeled "Visible to Groups: All" will appear, allowing you to choose which Groups should be able to view that Card. Learn more about Using Groups with Church Connect ›

Example: Create a “Serve Schedule” card → Set to Show only when a member is logged in → Select Worship Team under Visible to Groups. Now only Worship Team members will see this card.

How to edit card images in Church Connect