While most church events are free to attend, some events may involve a cost of entry or a cover charge. The church calendar in the ChurchTrac Events feature allows you to customize who can attend and how much your church will charge for them.
An Attendee Type is a designation you can create and customize for who will attend your church event. For instance, if you are hosting a dinner, you can create an attendee type for “Adult” and another for “Child”. Creating different types allows you to know the makeup of your attendees.
Creating different attendee types allows you to gather more information about your attendees and set a unique price for each.
Click the “Add a New Attendee Type” button. In the new fields, enter a designation for your attendees and a cost for their registration. You can create as many different types and costs as you need.
When people fill out the form to register, they will select one of these options from a dropdown menu where they will also see the associated cost. If you do not create an attendee type, or if only one type is created, the registrant will not be prompted to select an attendee type. This field is only visible when two or more attendee types are created.
The system will calculate the total cost of the registration as a person registers themselves and anyone else.
There are four options for determining if and how to receive payment from registrants: Don't Ask For Payment, Flexible Payment, Payment Required, and Ask For Donation.
This is the default option and is used for events for which you will not require payment.
You can still create different attendee types, however. This can be used for events where you need to know certain details about who is attending. For instance, you can create attendee types for Male & Female, or Parent & Child, or Husband & Wife, etc.
This allows registrants to choose to either pay to register now or later. It is up to you to determine when they have to pay if they choose to pay later.
A Church Connect user will see their remaining balance displayed on their “Upcoming Events” screen in their account.
This option prevents someone from completing the form until they have entered their payment information.
This allows people to choose how much they pay. You can still create attendee types and costs and our system will display those amounts as a suggested donation amount.
This creates a limit on how much a given family or group can be charged for an event.
For instance, for a family event, you can determine how much you will charge for each adult and child, yet cap how much a whole family will have to spend to register. This will prevent costs from becoming prohibitive for large families.
Choosing an option in the dropdown menu allows you to designate which income Category the money will be applied to at your church.
The General Category is the default. If you want to designate another category, make sure you have your Categories already set up prior to receiving registrations for the event.