To make managing events for different ministries and teams easier, you can create multiple calendars in ChurchTrac and use each calendar for a specific purpose.
You can then color code these calendars so that it's easier to differentiate between the events on your Master Calendar. You can also choose which calendars a user can see or which events appear on your Master Calendar.
Below is how to create a new calendar and how to control access to each one:
To create a new church calendar (or edit an existing calendar), click on "Edit Calendars" in the Event screen's toolbar. Creating different calendars allows you to categorize your events. For example, you can assign all "Youth Events" to one calendar, and those events will be displayed on the master calendar on the Calendar Screen in the color you selected for that calendar. You can create multiple calendars, like a church calendar, a pastor's appointment calendar, or calendars for specific ministries. The permission level options control which calendar(s) each user level is allowed to view or edit.
When creating a calendar, you have the option to choose between creating a Database Calendar (default), or a Google Calendar. A Google Calendar is essentially a read-only feed from your Google calendar that is displayed in ChurchTrac. Events on Google calendars cannot be edited in ChurchTrac, nor are advanced options, like Volunteer and Event Management available for Google calendars. Displaying a read-only Google calendar in ChurchTrac may be helpful in some instances, but for most uses we recommend creating a Database calendar. There's more information on creating and configuring a Google Calendar here.
All Calendars will show by default on the main calendar view. You can decide which calendars you want to show on this view by clicking on the Calendars button in the header section. This will show a list of the available calendars with checkboxes next to them. Clicking the checkbox will toggle them on/off.