Creating a New Calendar
To make managing events for different ministries and teams easier, you can create multiple calendars, sync with your Google Calendar, and customize permission settings to ensure each ministry stays focused on its events.
Creating and Editing Calendars
To create a new church calendar or edit an existing calendar, select "Edit Calendars" in the Event screen's toolbar. Then, choose "Add Calendar" to create a new one or select an existing calendar to modify its settings.
Creating different calendars allows you to categorize your events. For example, you can assign all Youth Events to a dedicated calendar, which will then appear on the master calendar in the selected color.
Select the calendar to customize or edit an existing one. In the menu, you can edit the calendar name, color, and permissions for that calendar.
Calendar Permissions
Under the "Who Can View This Calendar?" setting, you can choose between "All ChurchTrac Users" or "Only Selected Users." If you select "Only Selected Users," you will need to manually add the users who should have access to that calendar.
When "Only Selected Users" is chosen, those calendars will appear under your Settings → User Accounts → Events and Worship → "Calendars" permissions for each user. Any calendars not restricted to specific users will be accessible to all users. Learn more about User Account Permissions ›
Google Calendars
When creating a new calendar, you have the option to choose between creating a Database Calendar (default), or a Google Calendar. A Google Calendar is a read-only feed from your Google calendar that is displayed in ChurchTrac. Learn more about Adding a Google Calendar ›
Show/Hide Calendars
All Calendars will show by default on the main calendar view. You can decide which calendars you want to show on this view by selecting the "Calendars" icon in the top right-hand corner of the calendar.
This will show a list of the available calendars with checkboxes next to them. Selecting the checkbox will toggle them on/off.
