The Groups Screen allows you to create groups and classes and assign individuals to groups. When you open the Groups Screen, it will default to the Group Category at the top of the list.
A group category is a collection of groups or classes that you want to track together. Most churches keep records for Sunday school, discipleship groups, worship services, or ministry teams. Each of these would be a separate Group Category in ChurchTrac Online.
Click on Config Group Categories on the toolbar to create new Group Categories or to edit existing Group Categories. This will open the Group Category dialog box.
When you create a new Group Category, you must also select a method for tracking the group's attendance.
The attendance tracking method you choose for a Group Category applies to all the groups/classes within that category. In other words, you can't have a Sunday School class that uses the Detailed tracking method and one that uses the Count method.
Once you have selected your group category, you can create new groups and classes by typing in the name of the group in the "Add New Group or Class" field on the Groups screen.
You can also select a department for the class, if you want the classes further grouped together by age group, ministry, etc. for attendance reports. To add or edit options in the Department field, click "Config" on the toolbar, then "Departments".
First, select the name of the group/class on the left hand side of the screen. There are two ways to add members to a group.
Once the name has been added, it will show up under the "Group Member" list. On this screen, you can access a person's People Screen information by clicking on their blue underlined name; you can change the person's group role; change their Active/Inactive status; and even delete their name from the group by clicking the blue trashcan.