The Budget Screen allows you to create budgets and evaluate the amounts spent or received against your budget.
Before creating a budget, you will need to first set up your budget categories by clicking on the Categories tab at the top of the Accounting Screen.
Once your categories are set up, return to the Budget Screen and click on "Create a New Budget." ChurchTrac will then prompt you to select the budget start date.
Next, select the categories to include in your budget from the drop-down menu. You can add each category individually, or click "Add ALL" to add all of the categories from the Category Screen. Income categories will be listed under the "Income Categories" section and expense categories will be listed under the "Expense Categories" section. These designations can be edited on the Categories Screen.
You will then need to select the "Include Subcategories," "Include in Totals," "Budget Amount," and "Period" options for each category.
Once you have selected the budget you want to view/evaluate from the list in the display box, select the time period for which you want to evaluate the budget vs. actual amounts by selecting a date from the drop-down list. The time period will begin at the established start date of the budget and end at the date indicated by your selection. The default time period is set to end at the end of the current month.
The Income and Expense Category bar graphs will reflect the year-to-date amounts and year-to-date budget for the time period selected on the slider. Each time you adjust the time period slider, these amounts will change to reflect the new time period.
For each Income category, the Category Name is displayed, along with the year-to-date amount received for that category. On the right side of the display are the Year-to-Date Budget Amount and the Total Yearly Budget Amount. The red highlight indicates that the particular category is under budget for the date determined.
Similarly, next to each Expense category the Category Name, the year-to-date amount spent for that category, the Year-to-Date Budget Amount, and the Total Annual Budget Amount are listed. The red highlight indicating the same as above.
ChurchTrac offers a variety of budget reports. Select your report option and click "Generate Budget Report."
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