There are two different methods for entering attendance data: By Group: This allows for you to select the Group/Class you would like to take attendance for, displaying only those names to choose from. By Name: This option gives you the ability to see all the names associated with the particular Group Category at one time.
To designate which method/screen you would like to use, go to: Home Screen Settings > Administrator Settings > Account Preferences
Then check or uncheck the box under "Attendance Screen Preferences" to set your method.
Once the date is selected, click on the group/class name that you want to enter/edit attendance for from the middle column on the screen. The members of the class will show up on the right side of the screen.
To record attendance, click the box next to the name of each person in attendance. Click "Mark All" to mark all members present. Click "Mark None" to mark all members absent. A check mark in the box indicates "present," and an empty box indicates "absent." To "Add a Name to this Group/List," such as a new member or prospect, please see the heading "Adding a New Name" further down in this article. However, to count a guest for attendance purposes only, type in the number of guests in the "Guest Attendance Count" field. This feature is useful if you have an out-of-town guest or other one-time guest that you do not need to add to your ChurchTrac Online database. The names will not appear on the attendance roll or reports, but they will be counted in the total attendance number for that date.
The "Guest Attendance Count" option is ONLY available when using the Entering Attendance by Group view.
The Search box at the top of the Attendance Entry section can be used to search for a name. When typing letters into the search box, any names that contain those letters will be displayed on the screen. Or you can type in the name of a Group, and all the names of that group will be shown. Once the correct names are on the screen, click the box next to the name of each person in attendance. A check mark in the box indicates "present," and an empty box indicates "absent."
There are two options available to add guests or new member names to the Attendance Screen.