ChurchTrac's church attendance software gives you multiple ways to track church attendance.
To take attendance for an event, create a new attendance date or choose an existing event.
Select the Group(s) that you want to enter/edit attendance for.
Once you select the Group you want to track attendance for, the names associated with that Group will appear on the right.
This mode allows you to quickly enter attendance for any tag assigned on any given attendance date. It is best used in a situation where a single administrator is entering attendance. This can be used for small group attendance tracking or to track church attendance for a worship service.
Navigate to the "Attendance & Check-in" tab on the Events and Attendance Screen and select a date to enter attendance.
After you choose a date, select the Groups that you would like to take attendance for.
Select a name from the list below to mark that person as Present or Absent for this event. You can also do a guest count in this section as well.
Live Mode allows you to set up self-check-in stations to track church attendance in real-time. Live Mode can be accessed from computers, tablets, and smartphones.
To set up the Live Mode from the Events & Attendance Screen, select the Attendance & Check-In tab and choose the event you would like to take attendance for. Then select "Live Mode" under the event.
Once you are in Live Mode, you can search for all names in the event. Select the person's name to mark him/her present. then select the name again to unmark the person's name. Blue name squares indicate people who have been marked "present", and the white name boxes indicate that the person is "absent".
Within Live Mode, you have the ability to include existing people to a specific Group or add a new guest to the database.
Select the "Add a New Name" button to add a guest or name that is not already in the database.
After entering their information and clicking "Add this Name" at the bottom of the screen, the new name will be marked present for the Group designated.
This is a quick overview of how our Family Check-In Mode functions. For more details on how to effectively use our church check-in software, check out our Family Check-In section of the User Guide.
Select the "Attendance & Check-in" tab on the Events and Attendance Screen and select a date to enter attendance.
Select the "Check-In Mode" button.
You'll have two search options available:
Select each member who is present or choose the "Mark All Present" button to enter attendance.
There are many church events that do not require keeping track of each individual. For these situations, you want to take a total headcount. This is done by creating a Group with no people assigned to it.
For example, if you want to keep a total headcount for your worship attendance, you could create a Group titled something like "Worship Attendance".
When creating this Group, you still need to mark Yes for "Attendance Tracking and Check-In".
With a Group created, create your event and select the "Attendance & Check-In" button.
Assign your Group to the event.
Select the Group.
Record your count and select "Close".
Leaders can enter attendance directly from Church Connect. This is geared towards small group leaders, Sunday school teachers, and anyone else in your ministry who needs to track church attendance using the church attendance app.
For a person to enter attendance, they need to be assigned to the Group for the event they are entering attendance for. Once the Group tag has been applied to their profile, select their Group and turn on attendance tracking for that individual.
Once enabled, your leaders can log in to their Church Connect accounts to track attendance. The attendance event will be accessible by them on the day of the event and 24 hours after. You can also assign additional individuals to have attendance tracking privileges by repeating the above steps.
To access attendance tracking with Church Connect, a leader will need to log in to Church Connect and view their upcoming events. From there, they can access the event and record attendance.
There are two options available to add guests or new member names to the Attendance Screen.
The Search box at the top of the Attendance Entry section can be used to search for a name. When typing letters (minimum of three) into the search box, any names that contain those letters will be displayed on the screen. Or you can type in the name of a Group, and all the names associated with it will show.
A blue highlight and checkmark in the box indicates "present," and a white box indicates "absent."