Entering Attendance

With ChurchTrac, there are multiple ways to track attendance. Below gives you an overview of our Quick Entry method, as well as how to Add a Name to the database. For detailed information on how to enter attendance using our various ways, click on the articles below:

To take attendance for an event, select the event in which you would like to take attendance on the Attendance & Check-In Tab. Click the Tag(s) that you want to enter/edit attendance for.

Attendance tracking is reliant upon Tags. A Tag must have attendance tracking enabled to be used for tracking attendance.

Once you click on the tag you are wanting to track attendance for, the names associated with that tag will appear on the right.

You can then click on names individually or utilize the "Mark All" feature at the bottom of the list if everyone is present.

This mode also allows for you to enter in a "Guest" count too. If you have guests that you don't want to enter into your database, this is a good place to record their attendance.

Do not include a count of all the guests in the number you type in the "Guest" count field, ONLY the ones whose names you do not add to the database. The guests whose names you add and that appear on the list are already included in the attendance count.

Entering Attendance by Name

The Search box at the top of the Attendance Entry section can be used to search for a name. When typing letters (minimum of three) into the search box, any names that contain those letters will be displayed on the screen. Or you can type in the name of a Tag, and all the names associated with it will show. Once the correct names are on the screen, click the box next to the name of each person in attendance. A blue highlight and checkmark in the box indicates "present," and a white box indicates "absent."

Adding a New Name

There are two options available to add guests or new member names to the Attendance Screen.

  • To add a guest or new member name that is already entered on the People Screen, click on the "Add Name" button at the bottom of the name list. This will open a window, allowing you to select the name and choose if the person will be added to the roll permanently or just for that particular date. The name will then appear in the attendance entry area and marked present.
  • To add a guest or new member name that is NOT already entered on the People Screen, click on the "Add Name" button at the bottom of the name list. Begin typing their name in the "Name to Add" field, and upon clicking the add name button, it will prompt you to add it to the database.