Getting Started with Events
The Events & Attendance screen is where you can create new events, manage your church calendars, track attendance & child check-in, and print or share your calendar with others.
Calendar
In the "Calendar" tab, you can create new calendar events, edit existing ones, and set up recurring events. Learn more about Creating New Calendar Events ›
Attendance & Check-In
Use the "Attendance & Check in" tab to create Attendance Events in order to keep track of them. All attendance events appear on the calendar as well. Attendance can be taken using Quick Entry, Live Mode, Check-In Mode, or with roll sheets. Learn more about Attendance Tracking ›
Calendar Reports
You can generate and print a list or a calendar of events in the "Reports" tab on the Events screen toolbar.
Considerations when Printing a Calendar of Events
- The calendar is designed to be printed in landscape mode for optimal clarity and readability.
- You can print one month at a time, with the display encompassing exactly six weeks.
- For events to be fully visible, the text must fit on one line as text wrapping is not supported.
- Currently, graphics are not displayed in the printed version of the calendar.
Edit Calendars
You can manage multiple church calendars and even add your Google calendar in the "Edit Calendars" tab.
Creating a New Calendar
ChurchTrac gives you the ability to create multiple calendars to be used by all of your ministries. You can color code, as well as set both viewing and editing privileges for each calendar for your users. Learn more about Creating a New Calendar ›
Adding a Google Calendar
In addition to creating new calendars, you can also sync your Google calendar with your calendar in ChurchTrac. Learn More about Adding a Google Calendar ›
Options
Use the "Options" tab to edit the list of locations for your events, export your calendars, and share your public calendar with others.
Locations
ChurchTrac has the ability to create and edit your list of locations. You will want to add any rooms or facilities to this list that you use for scheduling events. When creating (or editing) an event, you'll be able to select one of the locations you've configured. If ChurchTrac detects that a location is in use by two overlapping events, it will prompt you when creating or editing the conflicting event.
When you assign a location to an event, it also gives you the ability to view your events in one of our Location views. The Location Views will display a grid (similar to a spreadsheet) where the date/time is on one axis and location is on the other. This makes it easy to see which locations are being utilized at a specific time, or where potential scheduling conflicts may occur.
Exporting a Calendar
You can export your events from a calendar to an ICS file. ICS files can be imported to Google Calendar, iCal Calendar, and more. To export a calendar, select the "Options" tab and navigate to the "Export" section.
Public Calendar
Use the Public Calendar to share upcoming events with everyone via a public church calendar displayed on your website or in Church Connect. Learn more about Publishing Events to Your Public Calendar ›
Calendar Feed
You can share your public calendar with other calendar services using your Calendar Feed link.
Pro Tips
Exporting creates a static file (usually in .ics format) containing your calendar events at the time of export. Once exported, the file does not automatically update if changes are made to the ChurchTrac calendar. You would need to export the calendar again to capture the latest updates.
The Calendar Feed (using an iCal URL) provides a live link to your ChurchTrac calendar, meaning any updates made to the calendar in ChurchTrac are automatically reflected in any application subscribed to the feed.