Getting Started with Worship & Scheduling
Worship Planning is about more than picking songs. ChurchTrac gives you powerful tools to help you plan worship services, schedule volunteers, organize your teams, and manage a song library.
- Navigating Worship Planning
- Services | Scheduling
- Teams | Roles
- Song Library
- Setup
- What Should I Do First?
Navigating Worship Planning
The Worship Planning Screen is made up of 4 tabs (not guitar tabs):
- Services | Scheduling
- Teams | Roles
- Song Library
- Setup
Services | Scheduling
The Worship Outline lets you organize your worship services by adding songs and service elements. In the Scheduling & Roles tab, you can assign roles, schedule your teams and volunteers, and even set up rehearsals. You also have the option to enable signups for services and manage other service details. Learn more about Services & Scheduling ›
Teams | Roles
Teams are Groups you create to simplify volunteer scheduling. You can set up Teams, define Roles, and assign people to them. Each Team can have a designated leader (a ChurchTrac user) who manages scheduling and receives notifications when team members accept or decline service invitations. You also have options for handling declined invitations. Learn more about Worship Teams & Roles ›
Song Library
The Song Library is where you can add, manage, and organize all the songs used in worship. You can tag songs to group them or make them easier to search. Songs can also be grouped into Collections, which work like a digital songbook or a personalized set, such as “My Favorite Songs.” Want quick access to a favorite song or collection? Click the Star icon to mark it for easy finding!
Setup
Use the Worship Planning Setup tab to adjust options and set basic preferences for your Worship Planning and Scheduling screen. This is also where you'll link your SongSelect account to import songs, lyrics, and chord charts more quickly. In addition, you can customize service elements, add locations, and access your unique URL and QR code for sharing your Worship App with others.
What Should I Do First?
One of the biggest challenges in using any application is knowing where to start. Though there is no "wrong" way to plan worship in ChurchTrac, this is our recommendation of getting started to help you efficiently get things set up:
Add Songs to Your Song Library
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Start by adding songs to your Song Library. ChurchTrac allows you to add songs manually, select from a list of built-in popular songs, or import songs directly through SongSelect.
Create Your Teams and Roles
- ChurchTrac automatically creates a default Worship Team to get you started. You can add additional Teams, such as AV, Welcome, or Children’s Ministry, based on your church’s needs. From there, create team roles, assign people, and choose a team leader to manage scheduling. You’ll also want to set your preferences for how declined invitations are handled.
Create a Service
- Once your songs are added, you’re ready to create a service. Go to the Services tab and add your first service, then begin building it out with songs and other service elements. As you plan, you can enter duration times, assign leaders to each element, color-code items, and include helpful links or resources for your team. You can also assign people and roles in the Scheduling tab and set up any needed rehearsals.
Bonus: Download Our Worship App
- You can access your unique Worship App by finding the URL and QR code in the Setup tab under Worship App. This will take you to the app store, where you can download the app and log in using your Church Connect credentials. Once logged in, you can view your scheduled services, access your song library, follow service plans, and share resources with your team.