Using the Register and Entering Transactions
To access the Account Register for an account, select the name of the account in the Accounts page.
Using the Register
The transaction register lists all the transactions for a particular account. You enter all your deposits and expenses into the register, but you can also transfer funds between different account registers, as well as assign each transaction to one or more categories or funds for tracking purposes. The transaction register also gives you the ability to print checks and reconcile your accounts to your bank statements.
From the register, you can enter transactions, transfer money between accounts, print checks, reconcile accounts and more. The register works very much like your checkbook register: you enter payees, payments, deposits, and categories. ChurchTrac automatically calculates the account balance based on the transactions you've entered.
Entering Transactions
To create a new transaction, click on the "New Transaction" button at the bottom of the screen.
For each transaction, you should enter a Date, Payee or Description, Transaction Type, Fund, and Amount. The Ref/Num (Reference or Check Number), Note, Tags and Memo fields are optional.
Here are the abbreviations for the Ref/Num field:
- Next Check Number: The highest number from your checkbook, plus one
- DEP: Deposit
- TRX: Transfer
- ATM: Automated Teller Machine
- PMT: Payment
- JE: Journal Entry
- ACH: Automated Clearing House (electronic bank payment)
To assign a transaction to multiple categories or funds, click the "Add Line" button. Then assign the designated amount to each category and/or fund.
FAQS
What is a Journal Entry?
It is a financial notation of a deposit or expenditure that went through the account in question. Journal entries are typically used for deposits or expenses that are out of the ordinary. An example of this would be an insurance reimbursement or an unexpected expense.