To access the Account Register for an account, click on the name of the account in the Accounts page.
The transaction register lists all the transactions for a particular account. (It works just like the old fashioned checkbook registers that you get with a new box of checks.) You enter all your deposits and expenses into the register, but you can also transfer funds between different account registers, as well as assign each transaction to one or more categories or funds for tracking purposes. The transaction register also gives you the ability to print checks and reconcile your accounts to your bank statements.
From the register, you can enter transactions, transfer money between accounts, print checks, reconcile accounts and more. The register works very much like your checkbook register: you enter payees, payments, deposits, and categories. ChurchTrac automatically calculates the account balance based on the transactions you've entered.
To create a new transaction, click on the "New Transaction" button at the bottom of the screen. For each transaction, you should enter a Date, Payee or Description, Transaction Type, Fund, and Amount. The Ref/Num (Reference or Check Number), Note and Memo fields are optional.
Here are the abbreviations for the Ref/Num field:
Next Check Number: Highest number from your checkbook, plus one
ATM: Automated Teller Machine
JE: Journal Entry
ACH: Automated Clearing House (electronic bank payment)
To assign a transaction to multiple categories or funds, click the "Add Another entry" option. Then assign the designated amount to each category and/or fund.
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