To access the Account Register for an account, select the name of the account in the Accounts page.
The register works very much like your checkbook register. The register lists all the transactions for a particular account. You enter all your deposits and expenses into the register, but you can also transfer monies between funds and accounts.
The transaction register also gives you the ability to print checks, reconcile your accounts to your bank statements, and record payroll transactions.Your register will continually update your account balance based on the transactions you've entered.
To manually create a new transaction, select the "Add Transaction" button at the bottom of the screen.
For each transaction, you should enter a Date, Payee or Description, Transaction Type, Fund, and Amount. The Reference,, Note, Tags, Memo, and Attached Files fields are optional.
There are three Transactions Types:
Here are abbreviations you can choose from in the Reference field:
Since this is an open text field, you can also type your own custom reference of your choosing.
To assign a transaction to multiple categories or funds, select the "Add Line" button. Then assign the designated amount to each category and/or fund. You can also attach files, like receipts and invoices to each transaction.
There are a few alternatives to manually creating transactions. You can link your bank account directly to your ChurchTrac account or import your transactions directly into the register. Whether importing or syncing bank transactions, you can create Import Rules that help automate the processing and organization of your church's financial transactions.
If you are using the Giving screen to track contributions, you'll need to create deposits from the Giving screen for them to show in the Accounting screen. The "Create Deposit" button is only available in the Plus subscription.
Give your donors the ability to give online, set up recurring donations, and cover the fees.
ChurchTrac will allow you to print checks either single or printing multiple checks at a time.
When it comes to voiding checks, there are 3 common scenarios in which you would want to void a check in ChurchTrac. Learn more about voiding checks ›
You can also transfer money between Accounts in ChurchTrac. View our Transferring Money Between Bank Accounts article for further instructions.
The purpose of reconciling your accounts is to ensure that you can identify any unusual transactions caused by fraud or accounting errors.
When it comes to tracking your ministry's finances, you want your numbers from the bank to align with what you have entered into ChurchTrac. This is important for having accurate reports and financial transparency. The reconciliation process is your first line of defense against accounting errors and mismanaged funds. We encourage ministries of ALL sizes to reconcile their bank account(s).
Though ChurchTrac is NOT a church payroll platform, you still need to enter your final payroll numbers into the Accounting screen to track your church's finances properly. View our Entering Payroll article for further instructions.