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Bank Sync


Bank Sync enables you to connect and sync transactions from your financial institution(s) to an account of your choosing in ChurchTrac's Church Accounting Software.

  • Linking Bank Accounts
  • Matching Bank Accounts
  • Syncing Transactions
  • Review Transactions
  • Bank Sync FAQS

Linking Bank Accounts

Step 1: To link to a bank account, select the "Link Accounts in ChurchTrac" button.

Linking your church bank account to ChurchTrac Church Accounting Software

Don't see the Link Accounts button? You may be on an older subscription plan and need to upgrade.

Step 2: A flyout menu will appear. From this menu select "Link Accounts."

Connecting your church bank account to ChurchTrac

Step 3: Either select or search for your institution to link it to ChurchTrac. Follow the prompts on the screen for connecting your institution. You will need to provide your login credentials and possibly perform a 2-factor Authentification (depending on your institution).

Select the church bank accounts you want to sync to ChurchTrac

ChurchTrac supports linking to various types of accounts. Some of these include checking accounts, savings accounts, credit cards, loan accounts, money market accounts, and more.

Step 4: Select only the accounts you would like to link to ChurchTrac. By default, Stripe will select "All accounts". Unless you want to connect all of the displayed accounts, you should only check the accounts you wish to connect.

Matching your church bank account to ChurchTrac's bookkeeping software

Matching Bank Accounts

Once you have linked your account(s) from your financial institution, they can be matched to the corresponding bank account you have created in ChurchTrac. Select the "Link Accounts" button in the Accounting screen and match your linked bank account to your bank account created in ChurchTrac.

Bank Sync

If you have not created a bank account in ChurchTrac yet, you will need to do that first.

Syncing Transactions

Step 1: To sync transactions from your financial institution to your account in ChurchTrac, navigate to the account/check register for your account and select the "Import/Sync" button.

Importing/Syncing your church bank account transactions

Step 2: From the Import/Sync screen, select the "Actions" button. Then, select "Sync New Transactions" to sync transactions from your linked bank/financial institution.

Syncing transactions is not an automatic, real-time process. Even after linking your bank account, transactions will not flow into ChurchTrac automatically. You must manually sync transactions each time you want to import new data. To do this, follow the steps above and select "Sync New Transactions" whenever you need to update your register with the latest transactions from your bank.
ChurchTrac Accounting Actions button Finalize syncing your church bank transactions to ChurchTrac

Transactions can be synced up to 180 days before the current date.

With the transactions imported, it is time to review them before adding them to your account register.

You will need to review and possibly update transactions with the proper category, fund, and payee information before adding the transaction to your records. Import Rules are recommended. The software will also learn over time what categories and funds you typically use for transactions and assign them accordingly.

Review Transactions

Select the transactions in the list, one at a time, and update the information associated with each transaction (as needed). The date, payee, Category, Fund, and amount will automatically appear.

You can edit the details of this transaction so that it matches your records. You can also split the transaction up across multiple Categories and Funds by clicking the "Add Line" button.

You can then choose to either add this transaction or skip it.

Review each transaction in the church accounting program to ensure the info is correct before importing

Step 3: Check off the transactions you wish to import into your account/check register and select "Add Checked Items." These transactions will then appear in your account/check register.

Bank Sync

Bank Sync FAQS

Is there an additional cost to use ChurchTrac Bank Sync?

Bank Sync is included with ChurchTrac Plus at no additional cost from ChurchTrac.

Does Bank Sync work with credit cards and other account types?

Yes. ChurchTrac's Bank Sync works with credit cards and other account types such as money market accounts and loans.

Why isn’t ChurchTrac syncing my newest transactions? I can see them when I log in to my bank, but they don’t show up when I sync in ChurchTrac.

ChurchTrac receives new transaction data once a day from most banks (some banks or credit cards may have a much longer delay). If new transactions are visible when you log in to your bank, those entries may not appear in ChurchTrac until the following day. Also, transactions that show as “pending” on your bank or credit card company’s website will not appear until they are no longer in a pending status.

What countries is Bank Sync available in?

Bank Sync is only available in the United States.

My bank doesn’t show up in the list, or I am unable to connect with it. What’s wrong?

Stripe doesn’t yet support all banks and financial institutions. If bank syncing is not available for your bank, you can still download and import transactions manually from your bank’s website. ChurchTrac supports OFX, QFX, QIF, and QBO formats.

However, we recommend talking to your bank and asking them to join Stripe's Financial Connections program. That will make your bank appear on the list of options to sync.

Watch this helpful Pro Tip video to learn more about what you can do if your bank isn't an option to sync.

How often are new transactions available to sync?

New transactions are available daily. If there’s a transaction missing from your sync, try again tomorrow.

Does ChurchTrac automatically sync my bank transactions in real time?

No, syncing transactions is not an automatic, real-time process. Even after linking your bank account, transactions will not flow into ChurchTrac automatically. You must manually sync transactions each time you want to import new data.

Can I import files and sync with my bank?

No, we recommend that you pick one method and stick with it.

Do I need a Stripe account to use this feature?

No. Although we use Stripe for making the bank connections and syncing transactions, you do not need a Stripe or online giving account for Bank Sync to work.

Does ChurchTrac have access to my banking data? Can ChurchTrac see my banking information?

When you link your bank account to ChurchTrac, you are giving ChurchTrac permission to connect to your bank and retrieve transactions. We do not have access to your bank account or your banking data. We cannot create charges or transactions in your bank account. We handle your transaction data in the same way as we do the rest of your data in accordance with our privacy policy.

Why would I want to skip transactions? Shouldn’t I add them all to my register?

Occasionally there can be transactions that you will want to skip. This could include transactions that have already been accounted for and reconciled.

I’ve already entered a check in my register. Does ChurchTrac match it automatically?

Yes. Our church bookkeeping software is smart like that :-)

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