Multi Campus Churches

ChurchTrac supports multi-campus management through a single account when campuses share centralized administration and financial systems. For campuses functioning independently, separate ChurchTrac accounts are recommended.

Using ChurchTrac For Multi Campus
Limitations of Using ChurchTrac for Multi Campus
Examples of Multi Campus Churches
Can I Have One User Account For Multiple ChurchTrac Accounts?

Using ChurchTrac For Multi Campus

ChurchTrac is designed to be used for both single-campus and multi-campus churches. If your campuses operate under one leadership team, share a single website, and manage finances centrally, you can likely use one ChurchTrac account for your entire church.

However, if your campuses function more like independent churches, each with its own leadership, website, and financial systems, we recommend setting up a separate ChurchTrac account for each campus.

Limitations of Using ChurchTrac for Multi Campus

While ChurchTrac is flexible for many multi-campus setups, there are a few important limitations to be aware of:

Giving

We recommend setting up a parent Giving Category for each campus. For example, “North Campus Giving.”

Under that parent category, create subcategories for each category type or ministry your members can give toward at that campus, such as “General Offering NC” or “Love Offering NC.”

This structure helps you organize giving records by campus while still allowing members to give to specific needs within their location.

It is important to note that giving categories are shared across the entire account, so careful setup is key for clarity, especially when using Online Giving.

Pro Tip: Use Groups in ChurchTrac to filter and generate Giving Statements for each campus. This makes it easy to provide donors with campus-specific statements at the end of the year.

Accounting

Accounting categories and funds in ChurchTrac are not account-specific within a single account. This means you won’t be able to generate financial reports that separate giving, expenses, or fund balances by campus. If your church requires distinct financial reporting per campus, we recommend setting up a separate ChurchTrac account for each location.

Examples of Multi Campus Churches

The Church of Eleven22 (Jacksonville, FL)

They have multiple campuses but operate under one website and centralized leadership. A single ChurchTrac account works well for this type of setup, since all campuses share unified systems and administration.

First Baptist Church (Various Locations)

Some churches with multiple campuses choose to give each location its own website and distinct ministry identity. In cases like this, where campuses operate semi-independently with unique leadership and branding, it typically makes sense for each campus to have its own ChurchTrac account. This allows each location to manage its own people, giving, and ministry operations separately.

For example: First Baptist Church of Downtown & First Baptist Church of Nocatee.

Can I Have One User Account for Multiple ChurchTrac Accounts?

Yes! You can use the same user email for multiple ChurchTrac accounts, but we recommend this only for the account administrator.

If your church operates separate ChurchTrac accounts for each campus, the admin may use the same email address across all accounts. This allows the admin to switch between accounts easily without needing separate logins.

However, we recommend that other users (such as campus leaders or volunteers) only have access to the ChurchTrac account for their specific campus. This helps protect sensitive information and ensures users only see what pertains to their location.