Getting Started With Groups

Groups are collections of people organized around a common purpose. They can be classes or teams that meet to do ministry or virtual lists of people who are organized together like tags. Groups can be used for taking attendance, scheduling teams, or organizing your ministry.

Creating and Editing Groups
Assigning People to Groups
Using Groups for Attendance Tracking
Using Groups for Scheduling Volunteers
Using Groups for Church Connect
Pro Tips

Creating and Editing Groups

Creating Groups is one of the first essential steps to organizing your ministry. The number and types of Groups you'll need can vary. To help you get started, ChurchTrac includes sample Groups that you can easily edit, delete, or use as a basis to create your own. Learn more about Creating and Editing Groups ›

Adding Groups

Assigning People to Groups

After creating your Groups, you will want to make sure that each person in your church database is assigned to their respective Group(s) accordingly. This will help you manage and communicate with your different ministries even more effectively. Learn more about Assigning People to Groups ›

Assigning Groups to an Individual

The Bulk Edit feature allows you to make changes to multiple names or records simultaneously. You can assign/remove a Group, update any User-Defined fields, and Archive names. Learn more about Bulk Edit ›

Using Groups for Attendance Tracking

Groups are used for tracking church attendance for worship, small groups, Sunday school, and other events in your ministry. Learn more about Using Groups for Attendance Tracking ›

Enable Attendance Tracking

Using Groups for Scheduling Volunteers

Teams and Roles are types of Groups used specifically for organizing and scheduling your people. Learn more about Teams and Roles ›

When you create a Team, a Team Group Tag is created for that Team on the People Screen as well. When you create a Role for a Team, a subgroup for your Team Group is also created.

Scheduling Volunteers with Groups

Using Groups for Church Connect

Groups can also be used when creating Church Connect cards for your website and app. This allows you to display certain cards only to specific Groups in your ministry. Learn more about Creating and Editing Cards ›

When creating or editing a Card in Church Connect, select the "Visibility" tab to control where the card displays and who can see it.

How to edit card images in Church Connect

Under "Display Options," select "Show only when a member is logged in." This will reveal an additional option: "Visible to Groups: All."

How to edit card images in Church Connect

Select the groups that should be allowed to view this card.

How to edit card images in Church Connect

If one or more groups are selected: Only members assigned to those groups will see the card. Notice "All" is now "9" after the discipleship groups have been selected.

How to edit card images in Church Connect

If no groups are selected: The card will be visible to all logged-in members, even if they are not assigned to any group.

This feature makes it easy to create cards tailored to:

Volunteer Teams
Student Ministry Groups
Parent Groups
Leadership / Staff
Any custom Group in your People screen

Example: Create a “Serve Schedule” card → Set to Show only when a member is logged in → Select Worship Team under Visible to Groups. Now only Worship Team members will see this card.

Pro Tips

Let your leaders report attendance for their groups

Your group leaders can record attendance directly from the Church Connect app. Learn More about Using Church Connect for Attendance Tracking ›

Track discipleship with groups

You can create Groups for your different discipleship Groups and track your members participation, attendance, and growth.

Track spiritual gifts

Use Groups to help keep track of spiritual gifts and how your members are plugged into your ministry. Learn more about SHAPE Ministry Profiles ›