Church Admin Software

Spreadsheets aren’t made
for discipleship.

ChurchTrac’s church admin software helps you chase after the one—and stay connected with the 99.
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The ChurchTrac People screen showing a church member list

ChurchTrac is trusted by over 14,000 churches worldwide.

Church Member Database

Add people quickly—or let them register themselves.

Whether you’re starting from scratch or coming from another platform, getting your membership data into ChurchTrac is fast and free.

Free People Data Migration

Send us a spreadsheet and our team will import your data. We can also bring your data in from another provider.

Add My Family

Crowdsource your database. Share a QR code or link and let your people enter up-to-date information for their family members.

“ChurchTrac has been an incredible asset to our ministry. The platform is easy to learn, beautifully organized, and packed with features that genuinely make church administration simpler.”

Cynthia R. · Church Administrator
Church Member Management

Know your people. Grow your church.

ChurchTrac is purpose-built for church administration out of the box. No complex setup or tedious workarounds.

A ChurchTrac member profile showing group membership and custom fields
Manage Membership — Assign and update a member status individually or in bulk.
Groups — Manage small groups, create messaging segments, or generate church reports.
Church Directory — Print out a directory or host a secure online church directory for members.
Custom Fields — Easily add your own entries to built-in fields, or create your own custom fields.
Attendance

Track Church Attendance

You can track attendance for small groups and worship. ChurchTrac gives you multiple ways to record attendance.

Headcount Tracking

Record the number of people in worship, small groups, or events.

Individual Tracking

Record each individual and their family for follow up later.

Print Rosters

Generate roll sheets that can be printed and handed out to leaders.

Live Kiosk

Create a basic Check-In station to track attendance in real-time.

Check In

A secure check in system for your nursery and children’s ministry.

Family Check-In

Families can mark themselves present using the Church Connect app.

Church Metrics & Reporting

Church reporting simplified.

View the dashboard to see a snapshot of your church, or generate custom church reports for leadership and denominational reporting.

Reports You Can Run
  • Member Reports
  • Giving Reports
  • Attendance Reports
  • Accounting Reports
Church Communication

Mass Messaging. Literally.

Text your church, send the newsletter, and setup a phone tree—all in the same software.

Texting a group of church members from the church phone number

SMS

Text your congregation from a dedicated church number.

The ChurchTrac email newsletter builder with a template open

Email

Create beautiful email newsletters with built-in templates.

A mass voice message being sent to a church group

Voice

Setup a church phone tree and send mass voice messages.

Background Checks

Protect the flock.

Order and track background checks for church volunteers and staff with ChurchTrac’s MinistrySafe integration.

A list of volunteer background checks and their status in ChurchTrac

“I do not need a lot of different software for our church. Everything is in one place. Nicely done!”

Cynthia R. · Church Administrator
All-In-One Church Management

Go beyond church admin.

ChurchTrac is a complete church management system made for small and mid-sized churches.

Also Included
See All Features

Church Admin FAQs

The questions churches ask us most about running church administration in ChurchTrac.

ChurchTrac’s software is designed to simplify church admin by providing all of your church admin tools in one place.
Church administration handles back-office operational tasks like tracking attendance and record-keeping, whereas church management focuses on frontline ministry efforts like volunteer scheduling and pastoral care. An all-in-one system like ChurchTrac bridges this gap by providing both the administrative record-keeping and people-centric management tools in a single system.
No. ChurchTrac includes built-in, single-entry fund accounting designed specifically for ministries. You can manage finances, track designated fund balances, generate contribution statements, and create budgets all in the exact same platform where you manage your people.
Yes. ChurchTrac is fully cloud-based, meaning your staff and leaders can securely access the database from a web browser on any device. ChurchTrac handles the security and daily backups so you can focus on ministry.