Software for Church Administrators
Whether you're a full-time church administrator or the person who handles everything from the front desk, ChurchTrac was built for you. One platform for your member database, giving records, contribution statements, reports, newsletters, and calendars. All so you can spend less time managing software and more time serving your church.
All-In-One Software Built for Church Administration
Trusted by over 13,000 churches worldwide, ChurchTrac is the all-in-one church management platform designed with administrators in mind. From the small church secretary wearing every hat to the dedicated admin at a larger congregation, ChurchTrac gives you the tools to keep your church organized, your records accurate, and your pastor informed.
Why Church Administrators Choose ChurchTrac
Church administrators choose ChurchTrac because it handles everything they need without requiring a tech background to run it.
- Everything in One Place — Member database, giving, reports, communication, and calendars all live in the same platform.
- Easy to Learn, Easy to Use — A short learning curve means you're up and running quickly — even without an IT background.
- Affordable for Any Church Budget — Straightforward pricing with no surprise fees or hidden costs.
- Built for Churches, Not Corporations — Every feature is designed around the way churches actually work.
"ChurchTrac has taken a large amount of paperwork from the secretary's duties. A great tool for small churches who are required to keep the same records as large churches, and so easy to use." — Ian P., Secretary Treasurer (Capterra)
The Reality of Church Administration Without the Right Tools
Most church administrators are managing their responsibilities across a patchwork of spreadsheets, email threads, and disconnected software. It works until the workload grows or the one person who knows the system leaves.
This results in:
- Member records scattered across multiple systems or outdated spreadsheets
- Contribution statements that take hours to generate at the end of the year
- Reports that require manually pulling data from multiple sources
- Newsletters and communication managed through personal email accounts
- No single source of truth for the pastor or church leadership
ChMS Features Church Administrators Need
ChurchTrac gives church administrators a complete, connected platform that keeps your church's records accurate and your operation running smoothly. All without requiring a full IT department.
Member Database Management
ChurchTrac's People screen is your central hub for everything member-related. Store contact information, family relationships, member status, custom fields, and notes — all in one searchable, filterable database. Smart Lists let you build dynamic segments so you can always find exactly who you're looking for in seconds.
Giving & Contribution Statements
Track every donation, manage giving records, and generate year-end contribution statements with ease. ChurchTrac Giving is built specifically for churches, not adapted from generic accounting software, so the workflows make sense from day one. Online giving integrates directly with your records, eliminating the need for manual data entry after every Sunday.
Reporting
Run the reports your pastor and leadership team need without spending hours pulling data together. ChurchTrac's reporting tools cover attendance trends, giving summaries, member demographics, and more, all available on demand and exportable for your records.
Newsletters & Communication
Send church-wide newsletters and announcements directly from ChurchTrac. With the Messaging add-on, you can reach your congregation by email, text, push notification, or voice message, all from the same platform where your member data lives, so your lists are always current and accurate.
Calendars & Event Management
Keep your church calendar organized and your congregation informed. ChurchTrac's calendar and event tools let you manage church-wide events and ministry schedules — and publish them directly to your church website through Church Connect so members always know what's coming up.
Church Website — Church Connect
ChurchTrac includes a built-in church website and mobile app through Church Connect. As the administrator, you can update your church's online presence, publish events, and manage online giving — all from the same platform you use for everything else. No separate website subscription required.
ChurchTrac Compared to Other ChMS Tools
Most church management platforms require administrators to piece together multiple tools to cover all their responsibilities. ChurchTrac brings it all under one roof at a price that works for churches of every size.
Rated #1 Church Software
Out of over 130 church management platforms, ChurchTrac was rated #1 by Software Advice with a perfect score of 100.
"From membership tracking to giving, communication, and event planning, everything is organized, intuitive, and designed with real ministry needs in mind." — Joyce W., Church Administrator (Capterra)
"I have used ChurchTrac for many years now. I find the cost very reasonable, the support very good. Reporting is easy to use and I have been able to pull up information quickly when needed." — Carol M., Office Manager (Capterra)
Support is Free. Switching is Easy.
ChurchTrac is affordable and robust — but it's also easy to get started and easy to get help. Free support is included with every subscription, and our team averages a one-hour response time. And when you're ready to switch, ChurchTrac's onboarding team will help you import your existing data so you don't have to start from scratch.
Our support is unmatched.
Our people make the difference. Get help when you need it from a team that is second to none.
Regular Software Updates & Active Community
ChurchTrac grows with your church and has an active community of administrators and church leaders using it alongside you.
- Constantly Improving — Product updates and new features are released year-round.
- Shaped by Churches — Many of ChurchTrac's best features come directly from administrator feedback.
- Active Facebook Group — Over 5,000 church leaders including administrators, secretaries, and office managers.
- Always Up-to-Date — ChurchTrac is cloud-based, so you never have to install updates or worry about version compatibility.
Church Administrator Software FAQs
Yes. ChurchTrac is designed to be used by real church staff — not IT professionals. The interface is intuitive, and every feature is backed by step-by-step help videos, live webinars, and a support team that responds within an hour on average.
Yes. ChurchTrac Giving lets you generate and send contribution statements for your entire congregation in just a few steps — no manual spreadsheet work required.
Yes. Church Connect gives your church a built-in website and mobile app that you can manage directly from ChurchTrac. No separate hosting, no third-party website subscription.