Software for Small Group Leaders
Leading a small group is about relationships. A small group leader needs to know their people, show up consistently, and make sure that no one slips through the cracks. ChurchTrac gives Group Leaders the tools to do exactly that, without handing them access to the entire church database.
All-In-One Software Built for Every Level of Ministry
Trusted by over 14,000 churches worldwide, ChurchTrac is the all-in-one church management platform built to serve your whole team. Everyone from your Senior Pastor to your volunteer Group Leader running a Wednesday night Bible Study. With User Permissions and Smart Lists, every leader gets the access they need and nothing they don't.
Why Group Leaders Choose ChurchTrac
Group leaders choose ChurchTrac because it gives them a focused, simple experience built around their people.
- Their Own Login — Group Leaders can have their own personalized login that shows only their group, not the entire church database.
- Simple and Focused — No overwhelming menus or features that don't apply to them. Just the tools they need to lead well.
- Stay Connected — Reach group members instantly by email or text without needing to go through the church office.
- Backed by the Whole Platform — Group data flows seamlessly into the broader ChurchTrac system, so church leadership always has the full picture.
"We can take and track attendance, create groups, add notes concerning individuals and families. I regularly check attendance so I can check in with people who have missed a few weeks." — Jon H., Senior Minister (Capterra)
The Reality of Managing a Group Without the Right Tools
Most Group Leaders are managing their people with a combination of group texts, spreadsheets, and memory. It works... until it doesn't.
This results in:
- Attendance that never gets tracked or reported.
- Members falling through the cracks between meetings.
- Communication scattered across personal phones and email threads.
- No visibility for church leadership into group health.
- Event signups handled through paper lists or third-party apps.
ChMS Features Group Leaders Need
ChurchTrac gives Group Leaders a clean, focused experience while keeping everything connected to the church's central system.
Smart Lists & User Permissions
Church administrators can configure ChurchTrac so that each Group Leader logs in and sees only their group and not the full membership database. Smart Lists make it easy to define exactly who belongs to each group, and User Permissions ensures that sensitive church data stays protected while still empowering leaders to do their jobs.
Attendance Tracking
Group Leaders can take attendance directly in ChurchTrac for every meeting. No paper sign-in sheets, no separate spreadsheets to maintain. Attendance records feed into the broader system, giving pastors and administrators real visibility into group engagement and member consistency over time.
Group Communication
Reach every member of your group with a single email, text message, or push notification — all from your ChurchTrac account. From the People screen, Group leaders can send out announcements, reminders, and prayer requests without needing access to the full church communication tools or going through a church administrator every time they need to reach their people.
Event Registration
Planning a group gathering, service project, or social event? ChurchTrac's Event Registration tools let Group Leaders manage signups for their group without needing a separate form tool or third-party app. Members can register online, and Group Leaders can see exactly who is coming.
Church Connect App
Group members can stay connected through the Church Connect app by accessing their group directories, receiving notifications, and engaging with their church in between services. Connect users will be able to view their event registrations and even set block-out dates so that they can't be scheduled to serve. Church Connect keeps the community strong even when the group isn't gathered.
ChurchTrac Compared to Other ChMS Tools
ChurchTrac is one of the few platforms that gives Group Leaders their own focused login experience while keeping everything connected to the church's central system.
With ChurchTrac, Group Leaders get exactly what they need, all without your church needing to seek out costly integrations.
Rated #1 Church Software
Out of over 130 church management platforms, ChurchTrac was rated #1 by Software Advice with a perfect score of 100.
Support is Free. Switching is Easy.
ChurchTrac is affordable and robust. But it's also easy to get started and easy to get help. Free support is included with every subscription, and our team averages a one-hour response time.
Our support is unmatched.
Our people make the difference. Get help when you need it from a team that is second to none.
Regular Software Updates & Active Community
ChurchTrac grows with your ministry and has an active community of church leaders using it alongside you.
- Constantly Improving — Product updates and new features are released year-round.
- Shaped by Churches — Many of ChurchTrac's best features come directly from user feedback.
- Active Facebook Group — Over 5,000 church leaders including pastors, admins, and group leaders.
- Always Up-to-Date — ChurchTrac is cloud-based, so you never have to worry about installing updates.
Group Leader Software FAQs
Yes — Group Leaders can have their own login with User Permissions configured by a church administrator. This means they only see what they need to see, keeping sensitive church data protected while giving them full access to their group.
Absolutely. ChurchTrac's Smart Lists and User Permissions allow Group Leaders to take attendance for their specific group without having visibility into the broader membership database.
Yes. Group Leaders can send emails and text messages to their group directly through ChurchTrac, without needing to contact the church office or use a separate messaging tool.
ChurchTrac starts at $9/month and scales based on the number of people you are tracking. There are no long-term contracts and no hidden fees. Group Leader logins are included — no extra charge per user.